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How-to Mar 07, 2026 · 7 min

Fuel card reconciliation is a tax on your ops team. Here's how to eliminate it.

If you're still exporting CSVs from your fuel card provider every Monday morning, read this.

· Sales Associate
A fleet truck pulled up to a commercial fuel island at dawn, driver mid-transaction, with the rest of a working morning quietly underway

Why this is a tax

If you're spending two hours every Monday morning reconciling fuel card exports against your fleet list, you're paying a 5-hour weekly tax on your ops team — and the data is always stale by the time it lands in your reports.

Direct feeds do what CSVs can't

FS365 pulls transactions directly from WEX, Fuelman, Shell, and Comdata. The feed is continuous, the asset and driver match happen automatically, and exceptions — odd grade, odd volume, odd location — surface in your exceptions queue. Matched fuel costs then roll straight into your per-asset cost-per-mile reports .

12 in service · 3 due soon
Fuel cost per asset, last 30 days. Green bars are within expected, amber flags exceptions.
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