Fuel card reconciliation is a tax on your ops team. Here's how to eliminate it.
If you're still exporting CSVs from your fuel card provider every Monday morning, read this.
Key takeaways
- Manually reconciling fuel-card CSV exports is roughly a 5-hour weekly tax on your ops team — and the data is already stale by the time it reaches your reports.
- Direct provider feeds (WEX, Fuelman, Shell, Comdata) replace the weekly export: transactions flow in continuously and match to the right asset and driver automatically.
- Exceptions — odd grade, odd volume, odd location — surface automatically in a queue instead of hiding in a spreadsheet.
- Matched fuel costs roll straight into per-asset cost-per-mile reporting, so fuel finally connects to your true operating cost.
Why this is a tax
If you're spending two hours every Monday morning reconciling fuel card exports against your fleet list, you're paying a 5-hour weekly tax on your ops team — and the data is always stale by the time it lands in your reports.
Direct feeds do what CSVs can't
FS365 pulls transactions directly from WEX, Fuelman, Shell, and Comdata. The feed is continuous, the asset and driver match happen automatically, and exceptions — odd grade, odd volume, odd location — surface in your exceptions queue. Matched fuel costs then roll straight into your per-asset cost-per-mile reports .
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