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Industries · Trucking & logistics

Trucking fleet management software that takes compliance seriously.

VMRS-grade maintenance, dual-axis issue tracking, asset and operator renewal alerts, and FS365's own purpose-built hardware. Fleet Service 365 keeps every truck in revenue service.

Start free with up to 3 assets Book a demo
No credit card Hardware-optional VMRS-grade
DVIR submitted · Tractor 814
live
18 tractors ready to roll
Tractor 814
DVIR · pre-trip
No defects
J. Reyes
CDL renewal
22 days
Reefer R-12
PM 250 hr
241.4 hr
Renewal alert
3 CDLs expire < 30d
The reality on site

The problems trucking fleets keep running into.

Compliance is bolted on, not built in
Most fleet tools track vehicle PMs well and treat operator renewals as a custom field afterthought. A missed CDL medical card is a driver out of service — and revenue lost on every load that truck was supposed to pull.
"Service types" are not VMRS
When the only way to categorize a brake job is to pick "Brakes — Other" from a flat dropdown, you can’t pull a clean repair-code report, can’t benchmark cost per code across your fleet, and can’t talk to a vendor in their language.
Telematics contracts cost more than the trucks
Bundling ELD, GPS, dashcams, and AI into one multi-year contract makes the line item painful — and gives you exactly one vendor to renegotiate with.
Defect reporting lives on paper or radio
Drivers call in a defect over the radio at noon, the dispatcher writes it on a sticky note, the tech finds out about it Tuesday morning. A modern issue workflow is non-negotiable in trucking.
The FS365 difference

Four things trucking fleets get with FS365.

Maintenance

VMRS-grade maintenance, on every truck.

Three-level hierarchical maintenance codes — Category, System, Assembly — combined-code triggers, and a curated VMRS seed on every tenant. Build PM templates that match the language your shop and your vendors already speak.

  • Three-level VMRS hierarchy seeded on every tenant
  • Combined-code triggers for repeating PM bundles
  • Cost per code, per truck, per make — clean reports
VMRS · Tractor 814
Category › System › Assembly
013 Engine
013-001 Cylinder block
013-001-002 Crankshaft 3 tasks
013-006 Cooling system 3 tasks
034 Brakes · air 4 tasks
Renewals

Operator renewals as a first-class module.

Track every CDL, medical card, hazmat endorsement, and recurring training certification with configurable alerts in days, weeks, or months. Operator renewals are not a checkbox — they’re a module, with their own list view, their own filters, and their own audit trail.

  • CDL, medical card, hazmat, and training in one place
  • Configurable alerts: days, weeks, or months
  • Dedicated list view, filters, and audit trail
Renewals · all terminals
Operators + Assets, one calendar
Assets0
Operators0
J. Reyes
CDL Class A
May 29
22 days
Tractor 814
DOT inspection
Jun 11
35 days
M. Singh
Hazmat endors.
Apr 30
Overdue
K. Brooks
Medical card
May 18
12 days
Reefer R-12
IRP renewal
Jul 09
63 days
Issues

Issues with dual-axis due.

Every defect gets a sequential, sayable number, a priority, an assignee, and a due date and due meter reading. Reefer hours and tractor odometer stay coherent because each due reading is scoped to a specific meter. Append-only notes timeline keeps the audit trail clean.

  • Sayable issue numbers (ISS-000042, not a UUID)
  • Each due reading scoped to a specific meter
  • Append-only notes timeline + structured resolution
Open issues · Dallas terminal
Sequential, sayable, dual-axis due
ISS-1108 High Today · ODO 312,400
Air leak — wet tank governor
ISS-1107 High Today · 241.4 hr
Reefer alarm — high discharge
ISS-1102 Med May 14 · ODO 311,840
ABS lamp intermittent
ISS-1099 Low May 30 · —
Cab heater fan rattle
Hardware

Your hardware. Your choice. ELD-ready.

Run Fleet Service 365 on our own purpose-built hardware — plug-in OBD-II GPS, hardwired asset trackers, AI dashcams — or run software-only with manual meter entry and CSV imports. Native ELD compliance is on the Pro tier roadmap; today, the platform runs alongside any compliant ELD while you keep maintenance and renewal data centralized in FS365.

  • FS365 OBD-II GPS, hardwired trackers, AI dashcams
  • Or run software-only — no hardware required
  • Native ELD + third-party passthrough on the Pro tier roadmap
Hardware sources · 124 assets
FS365 hardware where it matters — manual entry elsewhere
FS365 hardwired GPS
62 · 50%
Long-haul tractors
FS365 OBD-II GPS
28 · 23%
Regional fleet
FS365 AI dashcam
14 · 11%
Driver-coaching pilot
Manual entry
20 · 16%
Trailers · reefer R/T
Driver-tested details

Built for the way trucking actually works.

A few of the things trucking fleets tell us they actually use every week.

Sequential, sayable issue numbers
Issue numbers like ISS-000042 are easy to read out over a radio or a yard phone — unlike obfuscated UUIDs.
Per-tenant custom fields
Track unit number, division, IFTA jurisdiction, equipment number, lease vs. owned, or anything else your back office tracks.
Multi-fuel-type fuel logging
Diesel, gasoline, DEF, propane, electric — all in the same fuel module, all with audit history.
Append-only notes and audit history
Calculation-bearing fields are immutable; changes go through a structured edit/void workflow with full history.
Open by design

Your fleet, your AI.

We don’t build a proprietary copilot. We ship the open standard — MCP — so you can connect Claude Desktop, ChatGPT, Cursor, or any MCP-compatible AI to Fleet Service 365 and use whatever AI you already pay for, without lock-in.

Claude DesktopChatGPTCursorAny MCP client
See how MCP works
fs365.mcp · connected
→
Show me every tractor with a CSA-relevant repair in the last 60 days.
→
What’s the cost per mile by tractor make over the last quarter?
→
Draft an IFTA-relevant fuel summary for Q1 by jurisdiction.
Real answers. Live fleet data. No model lock-in.
Transparent pricing
Free up to 3 assets. Standard tier scales from there.

Add FS365 GPS, hardwired asset trackers, or AI dashcams only on the assets where real-time visibility pays off — never pay for hardware you don't need.

See full pricing
How we compare

Honest about where we win — and where we don't.

Fleetio
Where they win
Mature mobile app, larger integrations marketplace.
Where FS365 wins
Deeper VMRS hierarchy, operator renewals as a first-class module, transparent per-asset pricing, and a native MCP server.
Samsara · Motive
Where they win
Best-in-class real-time visibility on long-haul.
Where FS365 wins
Hardware optionality and pricing transparency — choose FS365 hardware, run software-only with manual entry, or skip the bundled multi-year contract entirely.
FAQ · Trucking

Questions trucking fleets ask first.

Yes. Asset renewals cover registration, IRP, IFTA, GVWR, and permits. Operator renewals cover CDL, medical card, hazmat endorsements, and training. Configurable alerts and full audit history support compliance reviews.
Yes — Fleet Service 365 runs alongside any compliant ELD today. For real-time visibility, pair it with our purpose-built FS365 hardware; for data from an existing ELD, bring it in via CSV or scheduled exports. Native ELD support and passthrough connectors to Geotab, Samsara, and Motive are on the roadmap.
Mobile-first DVIR is on the roadmap and ships before GA. Asset issues capture defects today with priority, structured resolution, and attachments.
We use the same three-level hierarchical taxonomy — Category, System, Assembly — that the trucking and industrial fleet world has used for decades. SMB tools usually flatten this into a service-type dropdown.
No hidden ceilings. Standard tier scales from a single truck to 500 assets and beyond. Enterprise pricing kicks in above 100 assets where SSO, custom roles, and self-hosted deployment matter.
Yes. Up to 3 assets free, forever. No credit card required.
Cross-fleet patterns

Related industries.

Last-mile delivery
Routes, vans, and driver compliance on one platform.
Food & beverage
Cold-chain reefers, route audits, and DOT renewals.
Transit
Bus fleets, route compliance, and audit-ready records.
Oil & gas
Heavy trucks, frac equipment, and remote-site visibility.

Trucking is a compliance business. Run it on a compliance-first platform.

Fleet Service 365 is built around the way trucking actually works — VMRS hierarchies, dual-axis issue tracking, operator and asset renewals, and FS365's own purpose-built hardware. Try it free up to 3 assets, no card required.

Start free with up to 3 assets → Book a demo