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Aviation ground support fleet software for the assets that keep aircraft on schedule.

Ground support equipment (GSE), support vehicles, crew transport, and airport operations vehicles — Fleet Service 365 manages every meter, every PM, and every operator credential with audit-ready records.

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No credit card Hardware-optional Hour-meter native
Today · DFW · Stn 23
live
7 GSE assets due for service
BL-04 Belt
500-hr PM
497.2 hr
TUG-11
Hyd service
11,840 hr
GPU-02
Filter swap
2,140 hr
Badge alert
4 SIDA badges < 30d
The reality on site

The problems aviation fleets keep running into.

GSE runs on hour meters and abuses them
Belt loaders, tugs, GPUs, ASUs — every piece of GSE runs on an hour meter, often two, and often outside in punishing conditions. Most fleet tools were built around odometers and tack hours on as an afterthought.
Operator credentials are airport-specific
Airport-specific badging, equipment-specific certifications, security clearances, and recurring training all carry real-money compliance weight. A lapsed SIDA badge is an operator off the ramp — and a flight that turns late.
Audit cycles come from every direction
Every airport authority, every airline customer, and the FAA all have audit windows and reporting requirements. By the time you assemble the binder, half the records are screenshots of screenshots.
Mixed equipment, mixed funding
GSE leased from a third party, GSE owned outright, support vehicles, crew transport — each carries different reporting cadences, depreciation rules, and cost-center owners. Most platforms force one mold on all of it.
The FS365 difference

Five things aviation ground fleets get with FS365.

Meters

Hour meters as a first-class concept.

Hour meters are first-class on every GSE asset, combined with mileage meters on support vehicles. Reported readings are scoped to a single meter — no bare "due at 500" that could mean odometer or hours. Reefer-style multi-meter scenarios stay coherent across belt loaders, tugs, GPUs, and the F-150 the lead drives between gates.

  • Hour and mileage meters on the same asset, scoped per reading
  • PM templates by hours, miles, days, or any combination
  • Cost-per-hour and cost-per-mile reports, side by side
Meters · station 23
Hours and miles, scoped per reading
BL-04 belt loader
11,420 hr
Reported today · ramp lead
TUG-11 pushback
11,840 hr
Reported today · ramp lead
GPU-02
2,140 hr
Reported May 14 · supervisor
F-150 ops truck
48,210 mi
Reported May 13 · driver
ASU-03 air start
3,096 hr
Reported May 14 · ramp lead
Credentials

Operator renewals for airport-specific credentialing.

Track airport badging, equipment certifications, security clearances, and recurring training in a first-class module — not a custom field on a person record. Configure due-soon alerts in days, weeks, or months. A missed SIDA renewal is an operator out of service before the morning bank.

  • Airport badges, equipment certs, security clearances, recurring training
  • Per-station credential rules — DFW, ORD, JFK don’t share one schema
  • Operator + asset renewals on one calendar
Credentials · all stations
Operators + Assets, one calendar
M. Alvarez
SIDA badge · DFW
May 27
20 days
K. Brooks
AVSEC clearance
Jun 14
38 days
J. Reyes
Tug operator cert.
May 04
Overdue
T. Nguyen
Customs seal · DFW
Jun 30
54 days
P. Singh
Recurring deicing trg
May 21
14 days
Maintenance

VMRS-style maintenance for GSE.

Three-level hierarchical codes for belt loaders, tugs, GPUs, ASUs, lavatory carts, and support vehicles. Diagnose problems faster, build clean PM templates by equipment class, and pull cost-per-flight-hour reports an airline customer or airport authority can actually read.

  • Three-level VMRS hierarchy adapted for GSE classes
  • PM templates by equipment class — belt loader vs. GPU vs. tug
  • Cost-per-flight-hour rollups by station
VMRS · BL-04 belt loader
Category › System › Assembly
013 Engine
013-001 Cylinder block
013-001-002 Crankshaft 2 tasks
042 Hydraulics 4 tasks
058 Belt drive 3 tasks
Audit

Audit-ready by design.

Calculation-bearing fields are immutable. Every record carries full audit history, and photos and PDFs sit on the asset, the issue, and the work order. When the airport authority, the airline, or the FAA shows up, you export — not assemble.

  • Immutable calc fields — meter readings, costs, signatures
  • Append-only audit history on every record
  • Photos and PDFs live with the work, not in a shared drive
Audit log · BL-04
Append-only · immutable calc fields
08:14
M. Alvarez
Meter reading 11,420 hr · DVIR pre-shift
08:32
Shop · auto
PM 500-hr generated · scoped: hours
11:07
K. Brooks
Issue ISS-3041 opened · hyd. seep
13:50
T. Nguyen
Photo attached · boom cylinder
16:22
Shop · sup.
WO-882 closed · resolution: replaced seal
Telematics

Our hardware. Your call on where to use it.

Run Fleet Service 365 with no hardware at all and log meter readings manually from a phone, or pair it with our purpose-built FS365 trackers and AI dashcams where real-time visibility actually matters. Hardwired tracker on the high-value tug, plug-in OBD on the supervisor truck, manual entry on the lavatory cart. Never pay for telematics on assets that don’t need it.

  • Run with zero hardware — manual meter entry from a phone
  • FS365 GPS, hardwired asset, and AI dashcam options
  • Mix hardware and manual assets in the same fleet — no multi-year lock-in
Sources · 58 assets
FS365 hardware only where it pays off
FS365 hardwired asset
12 · 21%
Tugs & high-value GSE
FS365 GPS (plug-in)
8 · 14%
Support trucks · F-150s
FS365 AI dashcam
4 · 7%
Crew transport pilot
Manual entry
34 · 59%
Belt loaders · lavs · ASUs
Ramp-tested details

Built for the way aviation ground actually works.

A few of the things ground fleets tell us they actually use every week.

Multi-tenant for ground handlers
One tenant, many airports and stations. Row-level security and custom roles let DFW operations and ORD operations share a backbone without sharing each other’s ramps.
Custom fields per asset
Airport, station, gate, lease vs. owned, equipment class, GL code, capitalized flag — track anything your back office needs without waiting for a feature request.
Multi-fuel-type by design
Diesel, gasoline, propane, and electric GSE all live in the same fleet. Fuel logs and cost-per-hour rollups stay clean across propulsion types.
Self-hosted on Enterprise
Airport authorities and large operators can deploy Fleet Service 365 on-premise or in a private VPC, including air-gapped environments where the public cloud is off the table.
Open by design

Connect any MCP-compatible AI to your ground fleet.

Most fleet vendors are racing to build their own AI copilot — locked to one model, sold as a premium add-on. We took a different path. Fleet Service 365 ships a native MCP (Model Context Protocol) server, the open standard for connecting AI assistants to systems.

Claude DesktopChatGPTCursorAny MCP client
See how MCP works
fs365.mcp · connected
→
Which belt loaders are over 12,000 hours and due for major service?
→
Show me every operator with an airport badge expiring in the next 30 days.
→
Build a quarterly cost-per-flight-hour summary by station.
Real answers. Live fleet data. No model lock-in.
Transparent pricing
Free up to 3 assets. Standard tier scales from there.

Add FS365 GPS, hardwired asset trackers, or AI dashcams only on the assets where real-time visibility pays off — never pay for hardware you don't need.

See full pricing
How we compare

Honest about where we win — and where we don't.

Aviation EAM (FlyPal, AvPro)
Where they win
Own the aircraft maintenance side — airworthiness, components, MX programs.
Where FS365 wins
Own the ground side — GSE, support vehicles, crew transport — and integrate via REST API and MCP server.
Generic fleet platforms
Where they win
Mature mobile apps, larger integrations marketplaces.
Where FS365 wins
Hour meters as a first-class concept, airport-specific operator credentialing, multi-fuel-type GSE, optional self-host on Enterprise.
FAQ · Aviation

Questions aviation ground fleets ask first.

Yes. Hour meters are first-class on every asset, alongside mileage meters where they apply. Service tasks, renewals, issues, and reports all work natively against hours, miles, calendar, or any combination.
Yes. Every credential type — SIDA, AVSEC, customs seal, equipment-specific certifications, recurring training — lives in a first-class operator-renewals module with configurable alerts in days, weeks, or months.
Yes. The Enterprise tier supports on-premise and private-VPC deployment for airport authorities and large operators, including air-gapped environments where the public cloud is off the table.
Yes. Fleet Service 365 is multi-tenant by design, with row-level security and custom roles. Ground handlers running multiple stations share one backbone without sharing each other’s ramps.
No. You can run with zero hardware and log meter readings manually from a phone. Add our purpose-built FS365 GPS, hardwired asset trackers, or AI dashcams only on the assets where real-time visibility pays off — and mix and match across the fleet.
Custom fields per tenant cover lease vs. owned, lessor, capitalized flag, GL code, project code, and equipment class. Reports and depreciation rollups respect those flags so leased GSE doesn’t pollute owned-asset cost analyses.
Cross-fleet patterns

Related industries.

Marine
Vessels, engine hours, and Coast Guard renewals.
Government
Motor pool, audit logs, and FOIA-ready records.
Transit
Bus fleets, route compliance, and audit-ready records.
Oil & gas
Heavy trucks, frac equipment, and remote-site visibility.

Aircraft on schedule depends on ground equipment that’s ready.

Fleet Service 365 manages every GSE asset, every operator credential, and every PM, with audit-ready records you can hand to the airport authority, the airline, or the FAA without assembling a binder.

Start free with up to 3 assets → Book a demo