The fleet management software built for the people who run the fleet.
Every asset, every workflow, one live system. Vehicles, trailers, and equipment — tracked, maintained, inspected, and costed from the same screen the shop floor already trusts.
Fleet management software is the system that holds the moving parts of a fleet together: every vehicle, trailer, and piece of equipment; every work order, inspection, fuel transaction, and parts pull. Done well, it replaces the spreadsheets, the whiteboard in the shop, and the three apps your team is already cross-checking by hand.
Fleet Service 365 is fleet management software built for the operators who actually keep fleets moving — fleet managers, shop foremen, technicians, and the office staff who own the audit trail. It runs on Microsoft Azure, ships with optional GPS hardware, and charges per asset instead of per user, so the people who need to see the data can all see it.
Most legacy fleet management software was priced for the era of telematics resellers: long contracts, per-driver seats, and three years of hardware bundled with the platform. FS365 inverts that. Hardware is optional and tenant-owned, asset by asset. Pricing is plain — Starter is free, Standard is $6 per asset per month, and Pro at $22 per asset per month bundles tracking hardware for fleets that want one vendor for everything. There is a 14-day trial, no credit card, no per-seat math, no minimums.
Underneath the pricing is a real operations platform. Preventive maintenance schedules by date, meter, threshold, or any combination. Work orders that auto-resolve linked defects and mirror meter readings in one transaction. DVIRs from any phone, DOT/FMCSA-compliant, exported as a PDF before the truck leaves the yard. A VMRS-coded task library so technicians and accounting speak the same language. A per-tire append-only lifecycle that finally answers where did that casing go? without a phone call.
Below: the platform, grouped the way fleets actually work — Operate, Maintain, Inspect, Measure — plus the native Microsoft Dynamics 365 integration for finance teams that need the same data in their GL.
Know what you own, where it is, who has it.
Operate is where every other workflow starts. Asset tracking covers vehicles, trailers, and yellow iron under one tenant — VINs, serial numbers, and multi-role assignments (driver, custodian, project, location) — with optional GPS that you own asset by asset. No contracts on hardware, no minimums, no auto-renewal lock-in. When a piece of equipment moves between yards, jobs, or operators, the trail stays with the asset, not stranded in a third-party portal.
Schedules, work orders, and parts — wired together.
Maintain is where fleet management software either earns its keep or quietly falls apart. PMs go silent, defects miss the work order, parts get pulled without a paper trail, and the audit finds it before the foreman does. FS365 keeps the three pieces in one transaction: a PM coming due fires a work order; the work order closes its linked issues; tire moves get tracked install-to-retread on an append-only lifecycle; every transaction stamps a meter reading.
The operator-facing layer your crew actually touches.
Inspect is the part of fleet management software your driver, technician, or yard hand opens every shift. Pre-trip and post-trip DVIRs run from any phone — with photos, GPS, signatures, and an instant PDF the safety manager can hand to a DOT auditor. Defects don't disappear into a paper inbox: they become ISS-numbered issues with a dual-axis due date (date and meter), append-only notes, and automatic resolution the moment a linked work order closes.
Fuel, charging, and meters — explained, not just logged.
Measure is the cost story. Fuel, charging, and meter readings get logged across mixed fleets — internal combustion, battery electric, and plug-in hybrid — without forcing every asset into the same model. Multi-tank and multi-meter support means a truck with a reefer, an excavator with a PTO, and a plow truck with a separate hydraulic hour-meter all keep accurate, attributable readings. Anomaly detection flags fills that don't add up — with an explanation, not just a red badge. Every entry lands in an immutable audit trail.
Where your fleet meets your books.
FS365 for Microsoft Dynamics 365
Native Microsoft Marketplace app that embeds fleet operations inside Dynamics 365 Finance, Supply Chain, and Field Service. Work orders post to the general ledger with the right cost objects. Parts pulls hit inventory in real time. Vendor purchase orders sync back. Live, not nightly batch.
The platform priced the way you actually buy.
Per-asset pricing, never per-user
Invite every driver, technician, foreman, and admin without paying for seats. Pay for the trucks and equipment you own — not the people who use them.
14-day free trial, no credit card
Run a real pilot before you spend a dollar. After day 14, pick a plan or stay on Starter for free. Your data stays yours either way.
Hardware-optional, tenant-owned
Standard runs without a single piece of hardware. Want GPS? Buy it from us asset by asset — no contract, no minimum, no auto-renewal.
Built on Microsoft Azure
Region-pinned by default. Enterprise and self-hosted tenants can run inside their own Azure subscription with their own backup and identity policy.
Audit-ready records by design
Append-only tire lifecycles, immutable fuel and meter logs, per-tenant ISS-numbered issues, and exportable PDFs. The audit is a click, not a scramble.
No long contracts on hardware
Month-by-month on every unit. Reassign a tracker to a new asset, return it, or repurpose it — without unwinding a three-year telematics deal.
Questions we hear about fleet management software.
What is fleet management software?
Fleet management software is the system of record for a fleet's assets and the operations around them — vehicle and equipment registration, preventive maintenance schedules, work orders, parts and inventory, driver inspections (DVIRs), fuel and meter readings, issue tracking, and the reporting that ties it all together. Done right, it replaces a stack of spreadsheets, the shop whiteboard, and the three apps your team is already cross-checking by hand.
How much does fleet management software cost?
Fleet Service 365 charges per asset, not per user. Starter is free. Standard is $6 per asset per month and includes the full operations platform. Pro is $22 per asset per month and bundles GPS tracking hardware. Enterprise and self-hosted are available for fleets with procurement or data-residency requirements. There are no per-seat fees, no contract minimums on hardware, and a 14-day trial with no credit card.
Is fleet management software worth it for small fleets?
Yes, especially for small fleets — that's where every hour of downtime, every missed PM, and every unrecorded part pull lands directly on the bottom line. Fleets of five to twenty-five assets are the most common sweet spot for Starter and Standard, where the per-asset price is well under the labor cost of maintaining the spreadsheet it replaces.
Does FS365 require hardware?
No. FS365 works without any hardware on Starter and Standard — drivers and technicians use a phone, the office uses a browser. If you want GPS or asset tracking, FS365 sells its own hardware, tenant-owned and asset by asset, with no contract or minimum. The Pro plan bundles hardware for fleets that prefer a single vendor.
What is included in the 14-day free trial?
Everything in Standard: asset registration and tracking, preventive maintenance, work orders, parts inventory, inspections (DVIRs), issue tracking, fuel and meter logs, and the full reporting surface. No credit card, no per-user fees, no auto-billing. At day 14 you pick a plan or stay on Starter for free — your data stays yours either way.
Does FS365 work with Microsoft Dynamics 365?
Yes. FS365 is published on the Microsoft Marketplace as a native app for Dynamics 365, embedding fleet operations inside D365 Finance, Supply Chain, and Field Service. Work orders, parts movements, and vendor purchase orders sync live to the general ledger — not in a nightly batch. It is the same FS365 platform, surfaced inside D365 for fleets that already run Microsoft.
Where is FS365 hosted?
On Microsoft Azure. Standard tenants run multi-tenant in our default region; Enterprise and self-hosted tenants can pin to a specific Azure region or run inside the customer's own Azure subscription. FS365 is not hosted on AWS or Google Cloud.
Run your fleet with clarity. Starting today.
Spin up a tenant in under five minutes. Import a spreadsheet of assets, schedule your first PM, and have a DVIR running on a driver's phone before lunch. 14 days, no credit card.