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Industries · School Bus

School bus fleet management, built for safety and compliance.

Safety inspections, driver credentials, behind-the-wheel certifications, and audit-ready maintenance records — all in one platform with self-hosted deployment available.

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No credit card Hardware-optional Inspection-ready
This week · North Barn
live
9 buses due for safety inspection
BUS-204
Type 1 inspect.
12 days
S. Whitley
Fingerprint
44 days
BUS-118
Brake adjust
ODO 84,200
Driver alert
4 fingerprints expire < 60d
The reality on site

The problems school bus fleets keep running into.

Safety inspections are non-negotiable
State pupil transportation rules require regular safety inspections, and a missed inspection is a bus pulled from service. There is no grace period when children are the cargo.
Driver credentials carry real weight
CDL with passenger and school bus endorsements, behind-the-wheel certifications, fingerprinting renewals — every driver carries a stack of expiring credentials, and a single lapse is a route that doesn't run.
Audit-ready records are required, not optional
State auditors, federal grant requirements, and parent inquiries all require clean records. "We think we did the inspection" isn't an answer when a clipboard with a wet signature is what the auditor wants to see.
Procurement timelines are slow
A district can't always wait six months for an enterprise sales cycle. By the time the RFP closes and the contract is signed, the school year is half over and the buses are still tracked in a binder.
The FS365 difference

Four things school bus and education fleets get with FS365.

Audit history

Audit-ready by design.

Calculation-bearing fields are immutable. Every change has a full audit history. Photos and PDFs attach to assets, issues, and renewals so when the state inspector or grant auditor shows up, the documentation is right there on the record — not in someone's email.

  • Immutable calculation-bearing fields
  • Full audit history on every record
  • Photos & PDFs attached to assets, issues, and renewals
Audit log · BUS-204
Immutable. Every change. Every user.
07:32
j.brown
Pre-trip inspection · no defects
08:14
system
Meter reading · ODO 84,180
13:42
m.alvarez
Issue ISS-204 created · stop arm sensor
14:08
system
Calc-bearing field locked · ODO 84,200
16:21
j.brown
Post-trip · attachment · 2 photos
Operator renewals

Operator renewals built for school transportation.

CDL with P and S endorsements, fingerprinting, behind-the-wheel certifications, drug-and-alcohol training — all first-class records, not custom fields bolted onto a driver row. Configure due-soon alerts in days, weeks, or months. Never lose a route to a lapsed credential.

  • CDL with P and S endorsements, first-class
  • Fingerprinting & behind-the-wheel tracked natively
  • Drug-and-alcohol training cycles on the same calendar
Renewals · district-wide
Operators + Assets, one calendar
Assets0
Operators0
S. Whitley
Fingerprinting
Jun 20
44 days
T. Reynolds
CDL · P + S
May 18
11 days
BUS-204
Type 1 inspect.
May 19
12 days
K. Booth
Behind-the-wheel
Apr 28
Overdue
L. Mendez
D&A training
Jul 12
66 days
Maintenance

VMRS-style maintenance hierarchies for pupil transportation.

Build PM templates that match your district's safety inspection requirements. Three-level Category › System › Assembly hierarchy means a Type 1 inspection failure on the brake assembly rolls up cleanly to a state report — not a free-text note someone has to interpret.

  • Three-level VMRS hierarchy out of the box
  • PM templates that mirror state inspection sheets
  • Clean reports for the state, every quarter
Type 1 inspection · BUS-204
Category › System › Assembly
034 Brakes · air
034-001 Service brakes
034-001-005 Brake chamber 2 tasks
017 Body & accessories
017-014 Stop arm / crossing 3 tasks
030 Tires & wheels 2 tasks
066 Lighting 4 tasks
Deployment

Self-hosted deployment available.

Districts that require on-premise deployment can run Fleet Service 365 in their own environment — including air-gapped configurations for data-sovereignty and student-privacy requirements. Our hardware (FS365 GPS, hardwired asset trackers, AI dashcams) reports in the same way whether you're cloud or on-prem.

  • On-premise and air-gapped deployment supported
  • Student-privacy and data-sovereignty friendly
  • Same FS365 hardware in both cloud and self-host
Deployment · Lakewood ISD
Cloud, on-prem, or air-gapped — your call
On-premise
Enterprise
Air-gapped supported
Cloud SaaS
Standard
Multi-tenant
Student privacy
Configurable
PII redaction rules
FS365 hardware
Cloud or on-prem
Same telemetry path
SSO · SAML/OIDC
Included
District IdP
District-tested details

Built for the way pupil transportation actually works.

A few of the things school transportation departments tell us they actually use every week.

Multi-tenant for districts and contractors
Run multiple bus barns or contracted operators in one tenant with row-level security per district — books stay separate, reports stay clean.
Custom fields for routes & schools
Route number, school assignment, capacity class, special-needs flags — track whatever your district needs without waiting for a feature request.
Mobile-first for mechanics & inspectors
Walk a bus with a phone. Snap a defect photo. Close an issue. Sign off on a Type 1 inspection — without ever opening a laptop.
Multi-currency, international ready
International schools and cross-border districts get true multi-currency support — not a single home-currency hack with FX columns bolted on.
Open by design

Ask your transportation data anything.

Fleet Service 365 ships a native MCP (Model Context Protocol) server — the open standard for connecting AI assistants to systems. Bring your own model. No premium add-on, no lock-in, no vendor copilot you outgrow in a year.

Claude DesktopChatGPTCursorAny MCP client
See how MCP works
fs365.mcp · connected
→
Show me every driver with a credential expiring in the next 60 days.
→
Which buses had a Type 1 inspection failure in the last quarter?
→
Draft a Q3 PM schedule for the 2024 Blue Bird Vision fleet.
Real answers. Live fleet data. No model lock-in.
Transparent pricing
Free up to 3 assets. Standard tier scales from there.

Add FS365 GPS, hardwired asset trackers, or AI dashcams only on the assets where real-time visibility pays off — never pay for hardware you don't need.

See full pricing
How we compare

Honest about where we win — and where we don't.

Tyler Technologies
Where they win
Deep state-reporting integrations and routing optimization for the largest districts.
Where FS365 wins
Standard tier with per-asset pricing on the website. No six-month procurement cycle. Native MCP, audit history, optional self-host.
Edulog
Where they win
Long-tenured routing and parent-app suite.
Where FS365 wins
Maintenance, operator renewals, and audit history as first-class — not bolted onto a routing platform. Mix FS365 hardware and manual entry per asset.
FAQ · School Bus

Questions school transportation departments ask first.

Yes. The Enterprise tier supports on-premise deployment for districts that require it, including air-gapped environments for student-privacy and data-sovereignty requirements.
Yes. Build templated PMs and inspections that match your state's requirements; track every defect through to resolution with sequential issue numbers, photos, and structured resolution codes.
Yes — multi-tenant support with row-level security per district. Books stay separate, reports stay clean.
Yes — up to 3 buses for evaluation. No credit card required.
No. You can run Fleet Service 365 with zero hardware and log meter readings manually from a phone. Add FS365 GPS, hardwired asset trackers, or AI dashcams only where they pay off — for example, dashcams on activity buses for behind-the-wheel coaching.
CDL with passenger (P) and school bus (S) endorsements are first-class operator renewal types — alongside fingerprinting, behind-the-wheel certifications, and drug-and-alcohol training.
Cross-fleet patterns

Related industries.

Transit
Bus fleets, route compliance, and audit-ready records.
Government
Motor pool, audit logs, and FOIA-ready records.
Last-mile delivery
Routes, vans, and driver compliance on one platform.
Field service
Vans, parts, and dispatch under one fleet record.

Run pupil transportation on a platform that takes safety seriously.

Audit-ready maintenance, first-class operator renewals, and self-hosted deployment available.

Start free with up to 3 assets → Book a demo