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Guides, how-tos, and answers for every corner of FS365 — written by the team that built it.

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Getting started
8 articles

Set up your workspace, import assets, invite your team.

Setting up your FS365 workspace
Importing your asset list from a spreadsheet
Inviting your team and assigning roles
Asset tracking
14 articles

GPS, live map, geofences, real-time units, and operator assignments.

Reading the live map
Tracking real-time GPS units
Assigning operators to assets
Maintenance & service
12 articles

PM schedules, service tasks, service entries, reminders, and compliance.

Creating PM templates
Setting up service reminders
Building a service task library
Inspections (DVIR)
5 articles

Templates, defect workflows, and compliance exports.

Building a DVIR template from scratch
Adding photo prompts to inspections
Defect → work order: closing the loop
Fuel & meter
6 articles

Card feeds, manual fills, MPG, charging, and meter sources.

Connecting a WEX fuel card feed
Editing or voiding a fuel entry
Fuel entries vs charging sessions
Reports & analytics
15 articles

Build, schedule, share, and export reports from 19 subjects — plus the fleet-wide cost, fuel, and carbon dashboards.

Reports overview: what you can build
Build your first report in 5 minutes
The report builder: columns, filters, groups, sorts, charts
Integrations
3 articles

Telematics, accounting, fuel cards, parts vendors.

Connecting QuickBooks Online
Connecting Geotab telematics
FS365 API: authentication and first calls
Admin & security
6 articles

Users, roles, SSO, expense categories, and tenant settings.

Managing users in your tenant
Roles and permissions
System-wide tenant settings
Mobile app
2 articles

iOS + Android, offline mode, and driver workflows.

Installing FS365 on iOS
Using offline mode in the field
Billing & account
2 articles

Plans, invoices, asset counts, and payment.

Upgrading or downgrading your plan
How we count billable assets
Locations & mapping
2 articles

Geocoded customer and vendor sites, map views, nearest-vendor lookup.

Mapping customer locations
Mapping vendor locations
Vendors
2 articles

Preferred vendors, fuel-station insights, and vendor-scoped KPIs.

Marking preferred vendors
Fuel-station vendor insights
Issues & defects
1 articles

Track defects, attach photos, and link to work orders.

Tracking issues and defects