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Industries · HVAC

HVAC fleet management software that tracks vans, techs, and compliance.

Service vans, refrigerant handling cards, EPA Section 608 certifications, brand-specific training — all in one platform with VMRS-grade maintenance and renewal compliance built in.

Start free with up to 3 assets Book a demo
No credit card Telematics-optional VMRS-grade
Compliance · this month
live
5 EPA 608 renewals due in 30 days
J. Reyes
EPA 608 Universal
12 days
M. Chen
NATE Senior Tech
21 days
VAN-V204
5K-mi PM
ODO 4,920
Refrigerant card
3 techs < 30 days
The reality on site

The problems hvac fleets keep running into.

Refrigerant cards expire quietly
EPA Section 608 certifications, manufacturer training cards, brand-specific (Carrier, Trane, Daikin, Lennox) certifications — when one of these lapses, the technician can legally do less work and you find out at the worst possible time.
Service van fleets are easy to under-track
A 10-van HVAC company often runs on a binder, a shared spreadsheet, and the shop manager's memory. The minute one of those vans breaks down on a Friday afternoon, two days of installs slip into next week.
Customer locations live in dispatch — not in maintenance
Maintenance teams and dispatchers run on different systems, and the disconnect costs hours every week. Routes, jobs, and PM history almost never share a record.
Premium AI tiers everyone keeps pitching
Every fleet vendor wants you to pay extra for an AI feature that barely answers the questions you actually have — locked to one model and bolted onto the most expensive plan.
The FS365 difference

Four things HVAC fleets get with FS365.

Compliance

Operator renewals built for HVAC compliance.

Track EPA Section 608 (Type I/II/III/Universal), state contractor licenses, manufacturer training, and recurring brand certifications in a first-class module — not a custom field tucked onto a vehicle record. Configure due-soon alerts in days, weeks, or months so a lapsed Carrier card never quietly costs you a job.

  • EPA 608 Type I, II, III, Universal — out of the box
  • Manufacturer training: Carrier, Trane, Daikin, Lennox
  • State contractor licenses + medical cards on one calendar
Renewals · technicians
EPA 608 + manufacturer training, one calendar
Assets0
Operators0
J. Reyes
EPA 608 Universal
May 26
12 days
M. Chen
NATE Senior Tech
Jun 04
21 days
T. Okafor
Carrier Factory Auth
Jul 14
61 days
K. Patel
TX HVAC contractor
Apr 28
Overdue
S. Park
Trane Comfort Spec
Aug 19
98 days
Issues

Issues with photos, captured from the field.

A technician finds a leaking compressor or a damaged service ladder, snaps a photo on the customer site, and creates an Issue from the van. The shop sees it before the truck rolls in — with priority, dual-axis due (date and meter), and an append-only timeline.

  • Photos and PDFs attached directly to the issue
  • Dual-axis due dates: calendar + meter reading
  • Sayable issue numbers (ISS-1042, not a UUID)
Open issues · field-captured
Photo from the van, fixed at the shop
ISS-1042 High Today · ODO 38,420
Compressor leak — photo from site
ISS-1041 Med May 12 · —
Damaged service ladder
ISS-1039 Med May 09 · ODO 38,210
Recovery machine — slow pump-down
ISS-1037 Low May 30 · —
Replace cracked manifold gauge
Maintenance

VMRS-style maintenance for vans, vehicles, and trailers.

Categorize repairs at three levels — Category, System, Assembly — and pull cost-per-mile reports the same way a national fleet would. Benchmark service van reliability across your fleet, even if you only run ten vans, with the same hierarchy that lets you compare a Ford Transit to a Mercedes Sprinter line by line.

  • Three-level VMRS hierarchy out of the box
  • PM templates by van platform, not by guesswork
  • Cost-per-mile and cost-per-job reports, side by side
VMRS · Van V-204 (Ford Transit)
Category › System › Assembly
013 Engine
013-001 Cylinder block
013-001-014 Oil pump 2 tasks
013-006 Cooling system 3 tasks
034 Brakes 4 tasks
Telematics

Your telematics. Your call on where to use it.

HVAC fleets don't need premium real-time tracking on every asset. Run Fleet Service 365 with no telematics at all and log meter readings manually from the tech's phone, or connect the telematics you already run — Geotab, Samsara, Motive, or Verizon Connect — so live location and engine data flow straight in where real-time visibility actually matters. Mix and match — never pay for telematics on a trailer or a parts vehicle that doesn't need it.

  • Run with zero hardware — manual meter entry from a phone
  • Integrates with ATTI, Geotab, Samsara, Motive & Verizon Connect
  • Mix connected and manual assets in the same fleet — no lock-in
Sources · 36 assets
Connect live tracking only where it pays off
Geotab
20 · 56%
Daily-route service vans
Samsara
4 · 11%
Install trucks · trailers
Motive
3 · 8%
Senior installer pilot
Manual entry
9 · 25%
Parts runners · backup
Crew-tested details

Built for the way HVAC actually works.

A few of the things HVAC service teams tell us they actually use every week.

Custom fields per tenant
Track service-area, manufacturer specialty, residential vs. commercial — anything your dispatch and back office need, without waiting for a feature request.
Append-only audit trail
Calculation-bearing fields like fuel and meter readings are append-only — a clean audit history for accounting and warranty disputes.
Photos & PDFs on every record
Snap a leaking compressor, attach a vendor PO, store an inspection PDF — directly on the asset, the issue, or the work order.
Multi-currency for cross-border crews
Run divisions in different currencies inside one tenant — perfect for HVAC contractors operating across the US-Canada border.
Open by design

Connect any AI to your HVAC fleet.

Ask Claude or ChatGPT plain-English questions about your vans and technicians. Fleet Service 365 ships a native MCP (Model Context Protocol) server, the open standard for connecting AI assistants to systems — no premium AI tier, no model lock-in.

Claude DesktopChatGPTCursorAny MCP client
See how MCP works
fs365.mcp · connected
→
Which technicians have a refrigerant card expiring in 30 days?
→
Which service van had the highest repair cost last quarter?
→
Draft a quarterly PM schedule for the new Ford Transit cargo vans.
Real answers. Live fleet data. No model lock-in.
Transparent pricing
Free up to 3 assets. Standard tier scales from there.

Connect the telematics you already run — ATTI, Geotab, Samsara, Motive, or Verizon Connect — only on the assets where real-time visibility pays off, and log the rest manually. Never pay for telematics you don't need.

See full pricing
How we compare

Honest about where we win — and where we don't.

ServiceTitan · Housecall Pro
Where they win
Dispatch, customer CRM, billing, and price books.
Where FS365 wins
Operator renewals (EPA 608, manufacturer training) and VMRS-grade van maintenance — the layer dispatch tools treat as an afterthought. Integrate alongside, don't replace.
Fleetio
Where they win
Solid vehicle maintenance for traditional fleets.
Where FS365 wins
First-class operator renewals (not a custom field), telematics integrations (Geotab, Samsara, Motive, Verizon Connect) that are optional per asset, and a native MCP server with no premium AI tier.
FAQ · HVAC

Questions HVAC fleets ask first.

Yes. Configure renewal types for any EPA, manufacturer, or brand certification — Type I, II, III, Universal, plus Carrier, Trane, Daikin, Lennox, and any state HVAC license. Each renewal lives in a first-class module with configurable due-soon alerts.
No. We integrate alongside dispatch and CRM tools and own the maintenance and compliance layer for your fleet of vans, technicians, and trailers. Dispatch keeps customer scheduling and billing; FS365 keeps every asset and every cert.
Yes. The free tier covers up to 3 assets and the Standard tier is designed for the SMB sweet spot of 5–50 vans.
Yes. Mobile-first PWA today; native apps on the roadmap. Technicians can capture photos, log meter readings, and create issues from the customer site.
No. Fleet Service 365 is software. Connect the telematics provider you already use — ATTI, Geotab, Samsara, Motive, or Verizon Connect — to stream live location and engine data, or just log meter readings manually from a phone. Add live tracking only on the assets where it pays off — never pay for real-time tracking on a parts runner that doesn't need it.
Yes. The Enterprise tier supports on-premise deployment for fleets that require it.
Cross-fleet patterns

Related industries.

Plumbing
Service trucks, parts inventory, and DOT renewals.
Field service
Vans, parts, and dispatch under one fleet record.
Pest control
Route vans, chemical inventory, and tech certifications.
Landscape
Crew trucks, trailers, and equipment hour meters.
The platform

Everything hvac fleets run, in one place.

All products Asset tracking Preventive maintenance Work orders Inspections Parts inventory Issue tracking Fuel & meters Dynamics 365

Keep every van ready and every cert current.

A vehicle down is a job rescheduled. A lapsed cert is a tech doing less work. Fleet Service 365 makes neither of those a surprise.

Start free with up to 3 assets → Book a demo