HVAC fleet management software that tracks vans and technicians.
Service vans, refrigerant handling cards, EPA Section 608 certifications, brand-specific training — all in one platform with VMRS-grade maintenance and renewal compliance built in.
The problems hvac fleets keep running into.
Four things HVAC fleets get with FS365.
Operator renewals built for HVAC compliance.
Track EPA Section 608 (Type I/II/III/Universal), state contractor licenses, manufacturer training, and recurring brand certifications in a first-class module — not a custom field tucked onto a vehicle record. Configure due-soon alerts in days, weeks, or months so a lapsed Carrier card never quietly costs you a job.
- EPA 608 Type I, II, III, Universal — out of the box
- Manufacturer training: Carrier, Trane, Daikin, Lennox
- State contractor licenses + medical cards on one calendar
Issues with photos, captured from the field.
A technician finds a leaking compressor or a damaged service ladder, snaps a photo on the customer site, and creates an Issue from the van. The shop sees it before the truck rolls in — with priority, dual-axis due (date and meter), and an append-only timeline.
- Photos and PDFs attached directly to the issue
- Dual-axis due dates: calendar + meter reading
- Sayable issue numbers (ISS-1042, not a UUID)
VMRS-style maintenance for vans, vehicles, and trailers.
Categorize repairs at three levels — Category, System, Assembly — and pull cost-per-mile reports the same way a national fleet would. Benchmark service van reliability across your fleet, even if you only run ten vans, with the same hierarchy that lets you compare a Ford Transit to a Mercedes Sprinter line by line.
- Three-level VMRS hierarchy out of the box
- PM templates by van platform, not by guesswork
- Cost-per-mile and cost-per-job reports, side by side
Our hardware. Your call on where to use it.
HVAC fleets don't need premium real-time tracking on every asset. Run Fleet Service 365 with no telematics at all and log meter readings manually from the tech's phone, or pair it with our purpose-built FS365 GPS, hardwired asset trackers, and AI dashcams where real-time visibility actually matters. Mix and match — never pay for telematics on a trailer or a parts vehicle that doesn't need it.
- Run with zero hardware — manual meter entry from a phone
- FS365 GPS, hardwired asset, and AI dashcam options
- Mix hardware and manual assets — no multi-year lock-in
Built for the way HVAC actually works.
A few of the things HVAC service teams tell us they actually use every week.
Connect any AI to your HVAC fleet.
Ask Claude or ChatGPT plain-English questions about your vans and technicians. Fleet Service 365 ships a native MCP (Model Context Protocol) server, the open standard for connecting AI assistants to systems — no premium AI tier, no model lock-in.
Add FS365 GPS, hardwired asset trackers, or AI dashcams only on the assets where real-time visibility pays off — never pay for hardware you don't need.
See full pricingHonest about where we win — and where we don't.
Questions HVAC fleets ask first.
Keep every van ready and every cert current.
A vehicle down is a job rescheduled. A lapsed cert is a tech doing less work. Fleet Service 365 makes neither of those a surprise.