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Bus and public transit fleet management, built for the agencies people depend on.

Riders depend on transit agencies showing up on time. Fleet Service 365 keeps every coach, shuttle, and transit bus in revenue service with VMRS-grade maintenance and compliance built in.

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No credit card Hardware-optional VMRS-grade
Pre-pullout · Division 2
live
38 / 41 buses revenue-ready
Bus 2104
DVIR · pre-trip
No defects
M. Tate
CDL-P renewal
18 days
Bus 2118
Type B inspect.
ODO 142,400
Operator renewals
5 CDL-P expire < 60d
The reality on site

The problems transit fleets keep running into.

A bus down at 6 AM affects thousands of riders
Reliability is the metric riders judge transit agencies by — and the metric grant funding is tied to. A missed pullout doesn't just delay a route, it shows up in monthly performance reporting and on the front page of the local paper.
CDL passenger endorsements are non-negotiable
Driver licensing, medical cards, and recurring training carry real-money compliance weight. A lapsed CDL-P or DOT physical isn't a paperwork problem — it's a driver out of service and a route that doesn't run.
Audit cycles are long and demanding
FTA, state DOT, and grant audits require clean records going back years. Calculation history, attached PDFs, and immutable inspection records have to survive staff turnover, vendor changes, and software migrations.
Mixed fleets, mixed funding
Local-route buses, motor coaches, paratransit vans, support vehicles — each with different funding sources, reporting requirements, and useful-life thresholds. One spreadsheet per vehicle class is how things slip.
The FS365 difference

Four things transit agencies and coach operators get with FS365.

Audit

Audit-ready calculation history on every record.

Calculation-bearing fields are immutable. Full audit history. Photos and PDFs attached for compliance documentation. When the FTA reviewer asks why a bus was pulled into service three years ago after an over-due PM, the record is there — exactly as it was, with the timestamps and signatures intact.

  • Immutable calculation-bearing fields
  • Full append-only audit history per asset
  • Photos and PDFs attached on every record
Audit trail · Bus 2104
Append-only · FTA-ready
05:48
k.daniels
Pre-trip DVIR · no defects
05:52
system
Meter reading · ODO 142,400
11:14
j.morales
Issue ISS-2104 created · HVAC fault
11:42
system
Calc-bearing field locked · cost $214.00
16:08
k.daniels
Post-trip · attachment · 1 photo
Operators

Operator renewals as a first-class module.

CDL with passenger endorsements, medical cards, recurring training, and credentialing — all in a purpose-built module, not a custom field on the operator record. Configure due-soon alerts in days, weeks, or months. A lapsed CDL-P is a driver out of service, and Fleet Service 365 makes sure that never happens by surprise.

  • CDL-P, DOT medical, recurring training in one module
  • Configurable due-soon alerts in days, weeks, or months
  • Operator + asset renewals on one calendar
Operator renewals · Division 2
Operators + Assets, one calendar
Assets0
Operators0
M. Tate
CDL-P
May 25
18 days
Bus 2104
DOT inspection
Jun 22
46 days
R. Sandoval
DOT medical
Apr 30
Overdue
K. Dorsey
Recurring train
May 14
7 days
Bus 2118
Type B inspect.
Jul 02
56 days
Maintenance

VMRS-grade maintenance for the way transit shops work.

Three-level hierarchical codes — Category, System, Assembly — for the way transit shops actually diagnose, document, and report. Build PM templates by bus class (40-foot low-floor, articulated, motor coach, cutaway), pull cost-per-mile by class, and slice MTBF by system for FTA reporting.

  • Three-level VMRS hierarchy out of the box
  • PM templates by bus class — not by guesswork
  • Cost-per-mile and MTBF by system, side by side
VMRS · Bus 2104 (40-ft low-floor)
Category › System › Assembly
013 Engine
013-001 Cylinder block
013-001-002 Crankshaft 3 tasks
013-006 Cooling system 3 tasks
034 Brakes · air 4 tasks
048 HVAC 3 tasks
017 Body & access. 5 tasks
Deployment

Self-hosted available for agencies that need it.

The Enterprise tier supports on-premise deployment for agencies with data-residency or sovereignty requirements, plus SSO and dedicated support. Pair it with our purpose-built FS365 telemetry hardware where real-time visibility actually matters — coach fleets, paratransit, contracted operators — and run hardware-free on the rest.

  • On-premise deployment for full transit agencies
  • SSO, role-based access, and dedicated support
  • Pair with FS365 GPS, hardwired asset, or AI dashcam — only where it pays off
Deployment · agency options
Built-in flexibility, no procurement gymnastics
On-premise
Enterprise
Air-gapped supported
Cloud SaaS
Standard
Multi-tenant
FS365 GPS
Per asset
Coach + paratransit
FS365 AI dashcam
Per asset
Driver coaching pilot
Manual entry
Per asset
Shuttles · support
Shop-tested details

Built for the way transit actually works.

A few of the things transit agencies and coach operators tell us they actually use every week.

Multi-tenant for agencies and contractors
Run multiple divisions or contracted operators in one tenant — each with its own users, vehicles, fuel codes, and reporting.
Custom fields for funding & useful life
Track route, division, funding source, and useful-life threshold per asset — without waiting for a feature request.
Multi-fuel — diesel, CNG, hybrid, EV
Run mixed-fuel fleets in the same system with per-fuel cost tracking, kWh and DGE conversions, and EV-aware PM templates.
Mobile-first for shop techs and inspectors
Pre-trip DVIR, defect capture with photos, and meter entry — all from a phone, online or offline.
Open by design

Connect any MCP-compatible AI to your transit fleet.

Fleet Service 365 ships a native MCP (Model Context Protocol) server, the open standard for connecting AI assistants to systems. Use whichever model your agency already trusts — no proprietary copilot, no model lock-in.

Claude DesktopChatGPTCursorAny MCP client
See how MCP works
fs365.mcp · connected
→
Which buses are over their useful-life threshold for federal reporting?
→
Show me every driver with a credential expiring in the next 60 days.
→
What's the cost per mile by bus class over the last quarter?
Real answers. Live fleet data. No model lock-in.
Transparent pricing
Free up to 3 assets. Standard tier scales from there.

Add FS365 GPS, hardwired asset trackers, or AI dashcams only on the assets where real-time visibility pays off — never pay for hardware you don't need.

See full pricing
How we compare

Honest about where we win — and where we don't.

Trapeze · Hastus
Where they win
EAM platforms own the high end of large transit — deep planning, scheduling, and run-cutting.
Where FS365 wins
Audit-ready maintenance and operator renewals at a fraction of the cost. Pricing on the website, free up to 3 assets, optional self-host.
Samsara · Motive
Where they win
Best-in-class real-time visibility on long-haul.
Where FS365 wins
Pair our purpose-built FS365 hardware with hardware-free assets in the same fleet. No multi-year contracts, no per-vehicle telematics tax on shuttles.
FAQ · Transit

Questions transit agencies ask first.

Yes. Audit-ready records, useful-life threshold tracking via custom fields, and full export support. Calculation-bearing fields are immutable, with photos and PDFs attached for compliance documentation.
Yes. Motor coach operators have the same maintenance, compliance, and operator renewal needs as transit agencies, and Fleet Service 365 supports both — including FMCSA-side records for interstate coach operators.
Yes — the Enterprise tier supports on-premise deployment for agencies with data-residency or sovereignty requirements, plus SSO and dedicated support.
Yes — diesel, CNG, hybrid, and EV all in the same fleet. Per-fuel cost tracking, kWh and DGE conversions, and EV-aware PM templates ship in the box.
No. You can run Fleet Service 365 with zero hardware and log meter readings manually from a phone. When real-time visibility matters — coach fleets, paratransit, contracted operators — add FS365 GPS, hardwired asset trackers, or AI dashcams on just the assets that need them.
Operator renewals are a first-class module. CDL-P, DOT medical, recurring training, and credentialing live together with configurable due-soon alerts in days, weeks, or months — and feed the same calendar your maintenance team already uses.
Cross-fleet patterns

Related industries.

School bus
DOT, inspections, and driver medical card tracking.
Government
Motor pool, audit logs, and FOIA-ready records.
Trucking
VMRS, ELD, IFTA, and operator renewals end-to-end.
Aviation
Ground support equipment and station vehicles under one fleet.

Reliability is the only metric riders care about.

Fleet Service 365 keeps every coach in revenue service — with audit-ready records, first-class operator renewals, and pricing on the website.

Start free with up to 3 assets → Book a demo